Create accessible materials – Presentations
When designing presentations, both in-person and online, consider how they will be shown to people with disability. Make information clear, simple and large. Give people copies ahead of time.
When creating and delivering presentations, either in-person or online, you should:
- Give people accessible copies in advance.
- Use accessible templates and in-built accessibility checkers.
- Familiarise yourself with accessibility advice for the presentation slide software you use.
- Make sure information is clear, simple and has good colour contrast.
Relevant pages
Plan: Create accessible materials – print and digital documents
Plan: Create accessible materials – images and diagrams
Make your PowerPoint presentations accessible (Microsoft)
PowerPoint accessibility (WebAIM)
Create slides with an accessible reading order video tutorial (Microsoft)
Present inclusively with PowerPoint (Microsoft)
Make your presentations more accessible (Google)
Develop accessible PowerPoint documents (Queensland Government)
In-person presentations
Things to consider with in-person presentations include:
- the presentation projector, screen or other display
- the levels of lighting in the room
- the size of the room
- participant seating arrangements.
When you present to people with disability in-person, you should:
- Provide accessible copies of the presentation before the activity.
- Check that your presentation is visible in the lighting that will be used in the activity. Lighting can affect the visibility of projections or digital screens.
- Simplify your presentation slides and make content large so more participants, including people with disability, can see it, for example, people who have low vision and those sitting in the back of the room.
- Make sure that any people with disability that require it can sit close by. For example, you should reserve some seats that are near the front directly facing the projector for people who need to be able to read closed captioning.
Relevant pages
Plan: Give participants clear information in advance
Plan: Plan accessible in-person activities
Deliver: Deliver an inclusive activity
Online presentations
When you present to people with disability online, you should:
- Provide accessible copies of the presentation before the activity.
- Consider how participants will view your online presentation.
- Make sure your presentation or screen is clear on different devices such as phones, tablets and computers and how it presents with assistive technology.
- Make sure that your content meets the latest Web Content Accessibility Guidelines.
- Switch on and explain any accessibility features such as live captioning, using frames on virtual whiteboards and more.
Relevant pages
Plan: Give participants clear information in advance
Deliver: Deliver an inclusive activity
Learning@home: inclusion (Queensland Government Department of Education)